GUS data fill
Enter a tax ID and company details fill in from public registers. This reduces typos in names and addresses, so fewer invoices need correction before sending or archiving.
Contractors module
Contractors
A customer and supplier database that fills in as you work with invoices
Contractors in KSeFGPT help keep company data clean while you issue and import invoices. GUS data can be filled in from the tax ID, the database can be populated from Excel or CSV, records can be added manually, and the app can automatically add the buyer while you work with an invoice. Once an email address is saved, contractor settings can also trigger notifications about new invoices submitted to KSeF, and the user can disable them for a specific recipient.
One list, many sources
Recently added
Data is added from invoices, forms, spreadsheets, and registers.
Recently addedTax IDSource
Mavo Logistics sp. z o.o.5273012841invoice import
Nord Print S.A.7831729304GUS
Sfera Office sp. k.9542814408CSV
Enter a tax ID or import a contractor file.
On the next invoice, the buyer is ready to use.
GUS
tax ID data fill
CSV/XLSX
existing database import
AUTO
buyer added from invoice
Contractor email
The email address enables invoice notifications
A contractor can be added manually, imported from a file, filled from GUS data, or created automatically while an invoice is issued. Once the user adds an email address, KSeFGPT can notify that contractor about future invoices submitted to KSeF. Notifications can be disabled in that contractor's settings.
- 01
The contractor enters the database
Add them manually, import them from a file, or let KSeFGPT add the buyer while an invoice is issued or imported.
Emailinvoices@contractor.pl - 02
Add the email address
Save the address in contractor settings so information about new documents has a destination, and decide whether notifications should stay active.
Notificationsenabled or disabled - 03
KSeFGPT remembers the data
For later invoices, the system knows which contractor the document belongs to and whether notification data is complete.
Statusready for communication - 04
An email follows KSeF submission
After the invoice is successfully submitted to KSeF, the contractor receives a KSeFGPT.pl email about the newly issued invoice.
After KSeFemail to recipient
A missing email address or disabled notifications do not block invoice issuing, but they mean there is no automatic email for that contractor.
What you actually gain
How the database grows in practice
1
Enter a tax ID or import a contractor file.
2
KSeFGPT fills in GUS data where available.
3
On the next invoice, the buyer is ready to use.
Excel and CSV import
Move an existing customer and supplier list from a spreadsheet instead of rebuilding it company by company. The team starts from the same database sooner and spends less time deciding which record is current.
Manual adding and cleanup
Add a contractor manually when they are not on an invoice yet or when you want to prepare the data in advance. This makes issuing invoices smoother because the tax ID, address, and name are already ready.
Automatic adding from invoices
When you import an invoice file or issue an invoice in the form, the buyer is added to contractors if they do not already exist. The database grows during normal work, so later invoices are faster to issue and less likely to create duplicates.
Email-based notifications
After the contractor email is saved, KSeFGPT can notify them about a newly issued invoice once the document has been submitted to KSeF.
Start using the Contractors module
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