New invoice notification
When a new invoice moves from KSeF to KSeFGPT, selected employees are notified immediately. The rule can consider the contractor, amount, or the team responsible for the document.
Email · Slack · Telegram · webhook
Invoice processes that start by themselves
Automation is the heart of KSeFGPT. It connects invoices, integrations, and team responsibilities in one predictable workflow.
Define what should happen after an invoice is received or issued. KSeFGPT notifies the right people, sends data to the selected channel, or delivers a daily report - without manually watching KSeF.
Active workflow preview
New incoming invoice
Active
- 01
Event
A new invoice was received from KSeF
- 02
Recipients
Accounting group in the organization
- 03
Action
Send an email and a Slack message
Runs today
12
Last run
10:42
From event to completed action
A workflow defines a simple relationship: what starts the process, when it should run, and who should receive the result.
- 01
Choose an event
A process can start with a new incoming invoice, a document successfully sent to KSeF, or a scheduled time.
- 02
Add conditions
Limit the rule by contractor, document type, amount, status, or a specific organization.
- 03
Set an action
Send a notification, prepare a summary, or pass data through one of the available integrations.
- 04
Choose recipients
Select a user, organization group, contractor, email address, or team channel.
Automation for everyday invoice work
Start with a ready-made scenario and adjust only the recipients, channel, and conditions.
Notification after issuing an invoice
After a document is successfully sent to KSeF, the system can notify the contractor or a selected company group. The message starts only after the status is confirmed.
Contractor · account owner · accounting
Daily report by email
At a chosen time, KSeFGPT collects the day’s key events and sends a clear summary to the selected address.
Invoice summary
today · 07:00
New incoming invoices18
Invoices issued7
Require attention2
2 documents require a status check or missing data.
One workflow connects the other modules
Automation does not sit beside KSeFGPT. It uses the events and data already created in the modules your team works with.
Automatic does not mean out of control
Every workflow remains visible and editable to an authorized user.
Turn rules on and off
Stop a single scenario without affecting the company’s other processes.
Review run history
See when a workflow started, which event triggered it, and whether the action completed successfully.
Change the process without code
Edit conditions, recipients, and channels without a developer or rebuilding an integration.
Start with one process you still handle manually.
Set up a workflow in KSeFGPT and let it run for every invoice that follows.
Create account